#Top 7 Microsoft SharePoint Alternatives to try in 2023

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Top 7 Microsoft SharePoint Alternatives to try in 2023

With a surge in enterprises permanently adopting remote work, teams are looking for tools to make work from anywhere more manageable and efficient. Whether you’re a startup trying to build a remote team or an established company looking to expand into remote work, there are a variety of tools out there that can help. Some popular options include Google Docs, Slack, and Zoom.

In today’s workplace, it is no surprise that project management and communication platforms are among the most commonly used tools. Amongst these, much attention is given to hybrid work culture projects. A hybrid work culture is a new way of working characterized by the coexistence of two or more different work styles or cultures. There are pros and cons to this type of project management, but it is important to weigh them before making a decision. Pros of a hybrid work culture include the ability to learn new skills and to challenge yourself. However, this type of project management can also lead to conflicts if different groups work differently.

A team used to work in a chatty, brainstorming environment may not be comfortable working in a more formal, planned setting. This can lead to conflicts as the different groups try to impose their way of working on the project. In order to avoid these conflicts, it is crucial to set up a good document management and knowledge management system. This will help to organize the project, track progress, and keep everyone on track.

And this is where SharePoint makes a valid entry!

Why do businesses prefer collaboration tools?

There has been an increase in conversations around collaboration since the pandemic began. People are looking for ways to work together more efficiently and effectively.

Various technologies and platforms have been developed to help organizations face the challenge of remote working.

These include electronic communication, video conferencing, and collaborative tools like Google Docs. However, the key to remote work is the office’s collaborative nature. The benefits of remote working are clear, but only if the employees feel connected to the office environment.

The trend of remote working is on the rise, and many organizations are finding it a valuable tool to be more flexible and efficient. While it can be difficult at first, it can be a very beneficial arrangement with the right tools and strategies in place.

Some of the prominent advantages of collaborations tools are:

Saves time & resources
Improves productivity
Enhances communication
Makes remote collaboration easy
Boosts team morale

What is SharePoint?

SharePoint is a content management system (CMS), collaboration suite, web application platform, and social network. It offers a wide range of features, such as document management, group collaboration, social networking, task management, and so on.

Why do you need an alternative to SharePoint?

SharePoint CMS Solution was created to make collaboration across an organization more accessible, but it takes quite a bit of time and effort to configure it. Many organizations find it more efficient to outsource the SharePoint configuration to a third-party service.

Apart from the initial configuration, SharePoint requires regular maintenance and upkeep. To ensure the long-term viability of your SharePoint deployment, you should take the necessary steps to keep it running smoothly. Regular backups, for instance, will safeguard your data in case of a problem.

On the other hand, it can be a good solution for storing collaborative documents but may not be as helpful for keeping comprehensive reports for a review meeting. While it is possible to export information to PDF and share it with team members, this can be time-consuming and may not be the most efficient solution.

Also, the cost can be a challenging factor, which requires upbeat.

To help you overcome the excessive baggage of SharePoint CMS challenges, a few alternatives can work wonders for you. And we have compiled them into a list. This blog post will bring your attention to the alternatives to SharePoint.

Confluence

Confluence is a collaboration software that includes shared document editing capabilities, syncs content with mobile devices, and has a comment function. Some versions have a comment function.

In addition to team spaces, which enable small groups to collaborate, with shared calendars, workflow, and task management functionality, Confluence includes Google Drive integration. This means that documents can be stored in the cloud and accessed by all team members. This can be especially helpful when working on a project together because all team members can have access to the same files.

Confluence offers three pricing tiers: Free, Standard, and Premium. If you’re looking to save time while still getting great results, you should consider using Confluence templates. They span multiple categories, like business strategy, design, human resources, and various formats, including product requirement sheets, marketing plans, SWOT analysis, career development plans, and more.

Samepage

Samepage is user-friendly and has multiple collaboration capabilities, with neat features like real-time page editing with built-in communication methods. These features help to make Samepage the ideal platform for busy professionals.

It is the right fit for you if your team has files that require lots of synchronous collaboration to get them to the finish line. With Samepage, you can have all the files in the same place so everyone on the team can see and collaborate on them simultaneously. This makes it easy to get the project done on time, and everyone can be sure that everyone follows the same guidelines.

ClickUp

It is a powerful productivity platform that offers a feature-rich and completely customizable work experience to manage and monitor project updates, no matter your project style. It has many features that other productivity platforms lack, such as the ability to create project templates and subtasks and a variety of reporting features. If you’re always on the go, jumping from one task to the next. Whether you’re working on a project at work or taking care of your family at home, you need a tool to keep up with you.

Google Docs is perfect for busy people because it offers a feature-rich and completely customizable work experience. You can manage and monitor project updates no matter what project style you use. Plus, with the built-in collaboration tools, you can efficiently work with others on your team.

Glasscubes

Glasscubes is a document management and intranet platform that offers similar capabilities and is considered one of the valuable Microsoft SharePoint Alternatives. It offers features such as enabling document management and intranets, but Glasscubes differentiates itself from SharePoint by focusing on simplicity in setup and usability. While Glasscubes has some features that SharePoint does not, such as the ability to embed videos and photos, it is a more user-friendly platform overall.

This is because Glasscubes is designed for small teams who need to efficiently manage their documents and interactions with others. Glasscubes is available on a free plan and comes with various features, such as collaborative editing, versioning, and automatic backup and restore.

Jostle

Jostle promises to “create order out of chaos” and simplifies employees’ work lives. The web-based solution has several features that make it appealing, such as organizing files into folders and setting working hours for employees.

With Jostle, users can share and stay up to date on company news and safely store files. This is especially helpful for remote workers who want to keep up with company news without having to leave the comfort of their chairs.

Users can add additional features with Jostle, like task management, organizational charts, instant messaging and video calls, and a marketplace-like capability for employees to exchange goods and swap shifts.

Huddle

It is a collaboration tool similar to Glasscubes, focusing mainly on document management and file sharing. While it is similar, there are some significant differences that users should be aware of. Huddle is free to use, while Glasscubes requires a subscription. Glasscubes also have a more comprehensive range of features, such as the ability to create and share virtual cubes. However, despite these differences, both tools are handy for managing projects and collaborating with others.

It offers customizable workspaces so your team and clients can securely work together. You can choose a space that’s just for you or open for collaboration. You can add dividers and physical or virtual walls to create the perfect working environment.

Liferay

Liferay is a digital experience platform that goes beyond collaboration. Collaborative software is essential for any organization, but Liferay provides an enhanced experience beyond collaboration. Utilizing Liferay, businesses can create custom portals for their customers, employees, partners, and others. With Liferay, companies can manage their entire digital experience from a centralized location.

It is a powerful platform for creating robust intranets that keep employees in the loop regardless of their physical location. With its ability to spin up wikis, forums, knowledge bases, blogs, and more, employees can stay updated on company information regardless of where they are.

Final takeaway

Suppose you’re looking for a document management solution with the features and capabilities you need that isn’t tied to the SharePoint platform. In that case, there are some powerful alternatives out there. The right one for you will depend on the functionality and features that are most important to you.

You need to check your requirements and do a bit of your research to understand what fits your needs and find your perfect SharePoint Alternatives.

by Manev Dave

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