RELATED: How to Share Documents on Google Docs, Sheets, and Slides

Select “Share” on the top right and then enter the people or groups in the pop-up window.

Next to the group on the subsequent screen, select the privilege you want them to have such as Viewer, Commenter, or Editor. You can adjust this per person after you send the sharing notification using the Share button on the top right.

Optionally add a message, check the box to notify everyone, and click “Send.”

For additional options, click the gear icon on the top right. You can then decide what editors, viewers, and commenters can or can’t do.

Click “Done” when you finish and then take advantage of the following collaboration features in Google Docs, Sheets, and Slides.

Comments and Options

• Select Insert > Comment in the menu.
• Right-click and pick “Comment.”
• Click the Comment icon on the top right and select the plus sign.
• Select the Comment icon in the floating toolbar.

Type your text into the box that appears and click “Comment.”

Once you add a comment, you can use the checkmark to mark it as resolved when the task, update, or addition is complete.

Mention Collaborators and Assign Tasks

In addition to adding and resolving comments, you can mention a particular collaborator and assign them a task from the comment.

To bring attention to a certain collaborator, you can mention them in your comment. Simply type the @ (At) symbol followed by their name or email address and then select them from the list of suggestions.

To create a task for your collaborator from the comment, mention them first and then check the box for “Assign to [name]”. The task remains open until the collaborator marks it complete.

Emoji Reactions

Note: As of September 2022, this feature is only available in Google Docs, not Sheets or Slides.

Choose the emoji you want to add or search for one at the top of the pop-up window. The emoji then displays on the right side, near the selected item.

Just like with written comments, you can resolve emoji reactions. Click the three dots to the right of an emoji and pick “Resolve.”

Suggesting Mode

Note: As of September 2022, this feature is only available in Google Docs, not Sheets or Slides.

In Suggesting mode, edits you make become suggestions rather than actual changes. Select the mode drop-down arrow on the top right which likely displays as Editing or the pencil icon and choose “Suggesting.”

Now when you work on the document, you’ll see changes with strikethroughs and additions in different colored text. Each suggestion is also enclosed in a window to the right showing what you’ve replaced, deleted, or added.

If you want to accept a suggestion, simply click the checkmark in the suggestion window and the change will be placed in the document.

Version History

RELATED: How to See Recent Changes to Your Google Docs, Sheets, or Slides File

Go to File > Version History > See Version History.

You can then see the current document in the center with all changes on the right. The edits display how the version looked on the date and time displayed in the corner.

You can also choose to restore a particular version you see by selecting the revision and picking “Restore This Version” at the top.

Notifications of Changes and Comments

Note: As of September 2022, this feature is only available in Google Docs and Sheets, not Slides.

Go to Tools > Notification Settings or Notification Rules.

Select the items you want to be notified of and click “OK” or “Save.”

You’ll then receive a message to the email address connected to the Google application when a change or comment takes place.

One of the handiest collaboration tools for contacting everyone at once is the Email Collaborators feature. With just a few clicks, you can email everyone you’re sharing the document with and save time from opening an email application to do so.

Go to File > Email > Email Collaborators.

When the pop-up window opens, you’ll see all of the collaborators prepopulated for you. Simply add your message and optionally adjust the subject line, which displays the document name, and click “Send.”